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Fill Out Your P 45 It Template

The P45 It form is a document used in the UK to provide details about an employee who is leaving their job. This form is crucial for both employers and employees, as it outlines important information such as the employee's total pay and tax deductions up to the leaving date. Understanding the P45 It form can help ensure a smooth transition for employees moving to new employment or navigating changes in their financial circumstances.

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The P45 form is a crucial document in the UK employment landscape, serving as a formal record when an employee leaves a job. This form is divided into three parts, each designed for specific purposes and audiences. Part 1 is sent to HM Revenue & Customs (HMRC) by the employer, while Parts 1A and 2 are given to the employee and their new employer, respectively. The P45 captures essential information, including the employee's National Insurance number, tax code, and total pay and tax deducted during their employment. It also includes details such as the leaving date and any student loan deductions that may apply. Completing the P45 accurately is vital, as it ensures that the employee's tax records are up to date and helps prevent issues with overtaxation in their new job. For employers, understanding how to fill out this form correctly is part of their responsibilities when an employee departs. By managing the P45 process efficiently, employers contribute to a smoother transition for employees, allowing them to focus on their next career steps without unnecessary tax complications.

Similar forms

The P60 form is a document that summarizes an employee's total pay and deductions for a tax year. It is issued by the employer at the end of each tax year and provides essential information for employees to complete their tax returns. Like the P45, the P60 includes details such as the employee's National Insurance number, tax code, and total earnings. Both documents serve as official records of income and tax deductions, helping employees understand their tax obligations and potential refunds.

In navigating financial and legal documentation, understanding various forms is crucial for personal and professional management. For instance, while the P45 and similar forms communicate key earnings and tax details, utilizing comprehensive resources like the Colorado PDF Forms can further enhance your ability to manage your affairs efficiently, especially during critical transitions.

The P11D form is another important document, particularly for employees who receive benefits in kind from their employer. This form details any additional perks, such as company cars or health insurance, that might affect an employee's tax liability. Similar to the P45, the P11D is used to report earnings to HM Revenue & Customs (HMRC). Both forms help ensure that all income is accurately reported, thus preventing tax discrepancies and ensuring compliance with tax laws.

The payslip serves as a more frequent record of an employee's earnings and deductions, typically issued on a monthly or bi-weekly basis. It provides a breakdown of gross pay, tax withheld, and other deductions such as pension contributions. While the P45 is issued when an employee leaves a job, the payslip is a continuous record that helps employees track their earnings over time. Both documents are crucial for financial planning and understanding one’s tax situation.

The P50 form is used by individuals who have stopped working and wish to claim a tax refund. This form allows employees to request a refund of overpaid taxes, similar to how the P45 provides information needed to settle tax affairs after leaving a job. Both documents play a vital role in managing tax responsibilities, ensuring that employees do not pay more tax than necessary after their employment ends.

Form Specifications

Fact Name	Description
Purpose	The P45 form is used to provide details about an employee who has left a job, including their pay and tax information.
Parts of the Form	The P45 consists of four parts: Part 1 for HM Revenue & Customs, Part 1A for the employee, Part 2 for the new employer, and Part 3 for completion by the new employer.
Completion Requirements	Employers must fill out the P45 accurately and send Part 1 to HMRC immediately. Parts 1A, 2, and 3 should be given to the employee when they leave.
Legal Governing Laws	This form is governed by UK tax laws, specifically the Income Tax (Pay As You Earn) Regulations.

Free P 45 It

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Sample - P 45 It Form

P45 Part 1

Details of employee leaving work

Copy for HM Revenue & Customs

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Enter 'Y' if Student Loan deduction is due to be made

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. Make no entry

if week 1 or month 1 applies, go straight to box 8.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. Leave blank if the Tax Code

is cumulative and the amounts are the same as box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

When an employee dies. If the employee has died

enter 'D' in the box and send all four parts of this

form to your HMRC office immediately.

Instructions for the employer

•Complete this form following the 'What to do when an employee leaves' instructions in the Employer Helpbook E13 Day-to-day payroll. Make sure the details are clear on all four parts of this form and that your name and address is shown on Parts 1 and 1A.

•Send Part 1 to your HM Revenue & Customs office immediately.

•Hand Parts 1A, 2 and 3 to your employee when they leave.

P45(Manual) Part 1

HMRC 04/08

P45 Part 1A

Details of employee leaving work

Copy for employee

Employer PAYE reference

Student Loan deductions

Office number

Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS

or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6 there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

Employee’s private address

This employment pay and tax. If no entry here, the amounts

are those shown at box 7.

Total pay in this employment

•

Total tax in this employment

Postcode

•

Works number/Payroll number and Department or branch

(if any)

I certify that the details entered in items 1 to 11 on

this form are correct.

Employer name and address

Gender. Enter ‘X’ in the appropriate box

Male

Female

Date of birth DD MM YYYY

Postcode

Date DD MM YYYY

To the employee

The P45 is in three parts. Please keep this part (Part 1A) safe. Copies are not available. You might need the information in Part 1A to fill in a Tax Return if you are sent one.

Please read the notes in Part 2 that accompany Part 1A. The notes give some important information about what you should do next and what you should do with Parts 2 and 3 of this form.

Tax credits

Tax credits are flexible. They adapt to changes in your life, such as leaving a job. If you need to let us know about a change in your income, phone 0845 300 3900.

To the new employer

If your new employee gives you this Part 1A, please return it to them. Deal with Parts 2 and 3 as normal.

P45(Manual) Part 1A

HMRC 04/08

P45 Part 2 Details of employee leaving work

Copy for new employer

Employer PAYE reference

Office number Reference number

Employee's National Insurance number

Title - enter MR, MRS, MISS, MS or other title

Surname or family name

First or given name(s)

Leaving date DD MM YYYY

5Student Loan deductions

Student Loan deductions to continue

6Tax Code at leaving date

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

7Last entries on P11 Deductions Working Sheet. Complete only if Tax Code is cumulative. If there is an ‘X’ at box 6, there will be no entries here.

Week number			Month number
Total pay to date

£ •

Total tax to date

£ •

To the employee

This form is important to you. Take good care of it and keep it safe. Copies are not available. Please keep

Parts 2 and 3 of the form together and do not alter them in any way.

Going to a new job

Claiming Jobseeker's Allowance or

Employment and Support Allowance (ESA)

Take this form to your Jobcentre Plus office. They will pay you any tax refund you may be entitled to when your claim ends, or at 5 April if this is earlier.

Give Parts 2 and 3 of this form to your new employer, or you will have tax deducted using the emergency code and may pay too much tax. If you do not want your new employer to know the details on this form, send it to your HM Revenue & Customs (HMRC) office immediately with a letter saying so and giving the name and address of your new employer. HMRC can make special arrangements, but you may pay too much tax for a while as a result of this.

Going abroad

Not working and not claiming Jobseeker's Allowance or Employment and Support Allowance (ESA)

If you have paid tax and wish to claim a refund ask for form P50 Claiming Tax back when you have stopped working from any HMRC office or Enquiry Centre.

Help

If you need further help you can contact any HMRC office or Enquiry Centre. You can find us in The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

If you are going abroad or returning to a country

outside the UK ask for form P85 Leaving the United Kingdom from any HMRC office or Enquiry Centre.

Becoming self-employed

You must register with HMRC within three months of becoming self-employed or you could incur a penalty. To register as newly self-employed see The Phone Book under HM Revenue & Customs or go to www.hmrc.gov.uk

to get a copy of the booklet SE1 Are you thinking of working for yourself?

To the new employer

Check this form and complete boxes 8 to 18 in Part 3 and prepare a form P11 Deductions Working Sheet. Follow the instructions in the Employer Helpbook E13 Day-to-day payroll, for how to prepare a P11 Deductions Working Sheet. Send Part 3 of this form to your HMRC office immediately. Keep Part 2.

P45(Manual) Part 2

HMRC 04/08

P45 Part 3

New employee details

For completion by new employer

File your employee's P45 online at www.hmrc.gov.uk

Use capital letters when completing this form

Employer PAYE reference

Student Loan deductions

Office number Reference number

Student Loan deductions to continue

Tax Code at leaving date

Employee's National Insurance number

If week 1 or month 1 applies, enter 'X' in the box below.

Title – enter MR, MRS, MISS, MS or other title

Week 1/Month 1

Last entries on P11 Deductions Working Sheet.

Surname or family name

Complete only if Tax Code is cumulative. If there is an ‘X’

at box 6, there will be no entries here.

Week number

Month number

First or given name(s)

Total pay to date

•

Leaving date DD MM YYYY

Total tax to date

•

To the new employer Complete boxes 8 to 18 and send P45 Part 3 only to your HMRC office immediately.

New employer PAYE reference

Office number Reference number

Employee's private address

9Date new employment started DD MM YYYY

10Works number/Payroll number and Department or branch (if any)

11Enter 'P' here if employee will not be paid by you between the date employment began and the next 5 April.

12Enter Tax Code in use if different to the Tax Code at box 6

If week 1 or month 1 applies, enter 'X' in the box below. Week 1/Month 1

13If the tax figure you are entering on P11 Deductions Working Sheet differs from box 7 (see the E13 Employer Helpbook Day-to-day payroll) please enter the

figure here.

£ •